DW Emptor Ltd understands that your privacy is important to you and that you care about how your personal data is used. We respect and value the privacy of all of our candidates and will only collect and use personal data in ways that are described here, and in a way that is consistent with our obligations and your rights under the law.
We would not share your data with any third parties without your permission. We will only use your data to give you the best candidate experience and service as possible and to make your job search as easy and safe as possible
- Information About Us
DW Emptor Ltd
Registered in England under company number 9734066,
Registered Office: 7 Snaithwood Mews, Leeds, LS19 6SE
- What Does This Notice Cover?
This Privacy Information explains how we use your personal data: how it is collected, how it is held, and how it is processed. It also explains your rights under the law relating to your personal data.
- What is Personal Data?
Personal data is defined by the General Data Protection Regulation (EU Regulation 2016/679) (the “GDPR”) as ‘any information relating to an identifiable person who can be directly or indirectly identified in particular by reference to an identifier’.
Personal data is, in simpler terms, any information about you that enables you to be identified. Personal data covers obvious information such as your name and contact details, but it also covers less obvious information such as identification numbers, electronic location data, and other online identifiers.
The personal data that we use is set out in Part 5, below.
- What Are My Rights?
Under the GDPR, you have the following rights, which we will always work to uphold:
- The right to be informed about our collection and use of your personal data. This Privacy Notice should tell you everything you need to know, but you can always contact us to find out more or to ask any questions using the details in Part 11.
- The right to access the personal data we hold about you. Part 10 will tell you how to do this.
- The right to have your personal data rectified if any of your personal data held by us is inaccurate or incomplete. Please contact us using the details in Part 11 to find out more.
- The right to be forgotten, i.e. the right to ask us to delete or otherwise dispose of any of your personal data that we have. Please contact us using the details in Part 11 to find out more.
- The right to restrict (i.e. prevent) the processing of your personal data.
- The right to object to us using your personal data for a particular purpose or purposes.
- The right to data portability. This means that, if you have provided personal data to us directly, we are using it with your consent or for the performance of a contract, and that data is processed using automated means, you can ask us for a copy of that personal data to re-use with another service or business in many cases.
- Rights relating to automated decision-making and profiling. We do not use your personal data in this way.
For more information about our use of your personal data or exercising your rights as outlined above, please contact us using the details provided in Part 11.
Further information about your rights can also be obtained from the Information Commissioner’s Office or your local Citizens Advice Bureau.
If you have any cause for complaint about our use of your personal data, you have the right to lodge a complaint with the Information Commissioner’s Office.
- What Personal Data Do We Collect?
We will collect your name, contact details (including but not limited to email address and telephone numbers), your CV, covering letter, job application details, references. On appropriates occasions and in line with laws we may collect sensitive information such as details of criminal convictions, health and ethnic origin.
When we receive your details and CV electronically, this may be through a direct application or an application that you have made through a third party job sites.
We may well obtain further personal information about you during the course of engagement with you
How we collect data:
- Verbally – on the telephone, face to face meeting, networking events
- In writing – through email, websites
- Through public social media sites – for example Linkedin,
- References from other people
We only collect data as a legitimate business interest to give you the best service and to maximise your job search and recruitment experience with us
- How Do You Use My Personal Data?
Under the GDPR, we must always have a lawful basis for using personal data. This may be because the data is necessary for our performance of a contract with you, because you have consented to our use of your personal data, or because it is in our legitimate business interests to use it. Your personal data will be used for the following purposes:
- To provide end to end recruitment services for you and to help you find employment/work opportunities
- To maintain our business relationship, where you are a user of our website, a client or candidate;
- Communicating with you. This may include responding to emails or calls from you
- How Long Will You Keep My Personal Data?
We are a long term, relationship focussed business and regularly support candidates in multiple moves over a number of years, this requires us to keep data on a on going basis. We will keep your data for a long needed to maintain that long term relattions and to provide you with the professional recruitment service you require. We will not keep your personal data for any longer than is necessary and regularly audit the data to confirm its accurate and that retention is still needed.
- How and Where Do You Store or Transfer My Personal Data?
We will only store or transfer your personal data in the UK. This means that it will be fully protected under the GDPR.
- Do You Share My Personal Data?
We do as part of standard recruitment process and engagement disclose your personal information to clients who have live roles you have expressed an interest in. This is particularly prevelant when submitting your CV via an online client recruitment portal
As you would expect as part of normal recruitment/business engagement processes your details are shared with certain IT suppliers and email companies.
For limited company/umbrella interim contractor placements we do contract with a third party to supply who provide our contractor payment service we therefore share relevant personal data with them to enable the payment process. We would confirm this with you.
In some limited circumstances, we may be legally required to share certain personal data, which might include yours, if we are involved in legal proceedings or complying with legal obligations, a court order, or the instructions of a government authority.
If any of your personal data is required by a third party, as described above, we will take steps to ensure that your personal data is handled safely, securely, and in accordance with your rights, our obligations, and the third party’s obligations under the law, as described above in Part 8
- How Can I Access My Personal Data?
If you want to know what personal data we have about you, you can ask us for details of that personal data and for a copy of it (where any such personal data is held). This is known as a “subject access request”. You can also contact use to amend or delete personal data we have on you. For any requests we will do a quick check to confirm your indentity.
All subject access requests should be made in writing and sent to the email or postal addresses shown in Part 11.
There is not normally any charge for a subject access request. If your request is ‘manifestly unfounded or excessive’ (for example, if you make repetitive requests) a fee may be charged to cover our administrative costs in responding.
We will respond to your subject access request within 28 days of receiving it
- How Do I Contact You?
To contact us about anything to do with your personal data and data protection, including to make a subject access request, please use the following details (for the attention of Dmitri Wychrij):
Email address: firstname.lastname@example.org
Telephone number: 0113 468 6595
Postal Address: 7 Snaithwood Mews, Leeds, LS19 6SE
- Changes to this Privacy Notice
We may change this Privacy Notice from time to time. This may be necessary, for example, if the law changes, or if we change our business in a way that affects personal data protection.
Any changes will be made available on our website www.dw-emptor.co.uk